How Does Asset Management Software Help in Work Order Tracking?

Several organizations do not keep track of work orders, and as a result, their productivity suffers. Therefore, work order tracking is very important for organizations to keep their productivity up all the time. For efficient work order management, procurement software can help. It can provide tremendous assistance to the work order supervisors, managers, directors, and decision-makers as well. This software can assist in creating an effective workflow for managing work order requests. Permit others to submit work orders straightforwardly to your maintenance team, keeping everything moving smoothly and easily. All the information is easily accessed and understandable. It helps the chief and management to make informed decisions concerning time and money sparing activities. This software will make your daily operating procedure more streamlined, smoothed out, and permit you to increase productivity.

What Are the Benefits of Work Order Tracking with Asset Management Software?

The benefits of work order tracking with asset management software are given below:

Centralized Information

With this software, data is centralized, reducing the chances of duplication or disorganization of work. Prioritization of work is also done, informing employees which work order is more important. It enhances overall productivity. In a big organization, there are lots of work orders, and keeping track of each work order can be a challenging task. With the software, managers can not only track work orders but also assign tasks to employees individually. This makes it easy to schedule and supervise work orders.

Better Resource Allocation

It has been seen many times that one asset is given too much maintenance or very little maintenance. The issue is that proper resources are not allocated. This is one of the main reasons maintenance scheduling, tracking, and reporting are essential. It helps managers know on which asset more resources are allocated. The software allows you to allocate resources better. When you allocate maintenance on time and track assets for maintenance, then you see increased performance in the reports.

Keeps Everyone in the Loop

Workflow is streamlined with the purchase order software. Everyone in the process knows about work orders in real-time. Issues can be identified, and their effects can be minimized. With this software assistance, effective communication is done. Moreover, work status can be seen. Furthermore, images, descriptions, or comments can be added by employees and clients.

Work Order Reports and Analytics

With the software, you can create reports and analytics regarding the work order. These reports can be very helpful in finding the potential area of improvement which will directly impact productivity. With analytics, you can plan for unfinished work orders and find assets that are not productive or take more maintenance than required.

Keep Assets in Good Condition

For maintenance, companies often rely on reactive maintenance, preferring maintenance only when a breakdown occurs. Surprisingly, businesses do not implement preventive maintenance that can reduce maintenance costs. With this software's preventive maintenance, you can schedule or manage the schedule of an asset. Work orders are created and assigned to technicians. It allows creating a checklist in the schedule for the tasks to be done. You can also define how frequently maintenance shall be done as per the requirement. Whenever a work order is assigned to an employee, a notification is sent to that particular employee, and later you can check the status of all activities left for maintenance. You can gather reports and data about the same. This software also enables you to create a maintenance schedule for just one asset or multiple assets, depending on your requirement. The next due date is automatically picked up as per the maintenance schedule.

What Information Must Be There in an Ideal Work Order Software?

A work order should contain important information such as asset code for asset identification and also locate its presence along with complete maintenance history. If it has been found with some issues and the explanation of the issue is not clear, then it should be mentioned in the report. It should be assigned specifically to a team or technician to clear all that is pending. After that, priority must be mentioned so that the assigned technician or team should know the importance of the asset work order. To finish the work order successfully, all spare parts and inventory must be available. This will also assist in monitoring the expenses and managing inventory, estimated expected time, and work hours to finish the work order. And when work is completed, this will assist the manager in gathering information on how long assets were down. Bad management of assets can be very costly in the long run, as big projects in the IT sectors have a poor record. Several studies show that the original timeline proposed to complete a project has never been done on time. According to the Gallup Business Journal data, “10,640 projects from 200 companies in 30 countries and across various industries, found that only 2.5% of the companies completed 100% of their projects.” Similarly, if you don't organize work orders efficiently, there will always be a backlog for maintenance. Therefore, work order software is important. However, if you don't have work order software in place, then implementing it can be a daunting task. But once it is done, you will automatically start noticing changes. The system's database will help you see how your assets are being used throughout your company. With that information, you can make more informed decisions and identify areas for improving the business process.

Conclusion

Work order tracking is very important to keep your firm organized. However, most organizations do not follow this practice, resulting in their business suffering. Asset management software allows you to manage work orders efficiently. Our asset management software, Infizo Procure, is a cloud-based application meaning it can be accessed from anywhere across the world with just a good internet connection. You can also view, manage, track work orders, and decide priority as well, from anywhere. Our mobile application allows field agents to update information in real-time. This software has a lot of potential to grow your business.

Frequently Asked Question (FAQ)

What is the work order?

A work order is MRO (maintenance repairing operating) activity. Work order requests can be generated manually by a staff member or client. In simple words, the work order is a task assigned to an employee or a team for scheduled maintenance.

What is the objective of creating a work order?

The objective of creating a work order is to solve the maintenance issue. Scheduling resources is to provide technicians with detailed information on what needs to be done in time estimation for finishing the work order.

What is the difference between a work order and a purchase order?

The main difference between a work order and a purchase order is that they both have different work and functionality in a business. The work order is something that a particular task needs to be completed, whereas a purchase order is for purchasing inventory or other material from a vendor.